Feature — Invoicing

Know exactly what you're owed at all times

Coglass tracks every invoice, deposit, and payment in one place. See outstanding balances, overdue invoices, and monthly income at a glance — without opening a spreadsheet.

Start Free Trial Book a Demo
Outstanding
£8,420
Overdue
£1,240
Paid This Month
£14,680
Draft
£3,100
INV-0089
Johnson Residence
Paid
£566.40
INV-0088
Riverside Flats
Overdue
£1,240.00
INV-0087
Apex Commercial
Sent
£2,880.00
INV-0086
Williams & Sons
Draft
£420.00
How it works

From job completion to payment recorded — fully tracked

Coglass invoicing follows the natural flow of a glazing job. Here's how it works in practice.

1
Create the invoice
Raise a standard invoice, deposit invoice, or proforma directly from the order. All job details, glass lines, and pricing carry across automatically — no re-entering data.
2
Set payment terms
Set the issue date, due date and payment terms (e.g. 14 days, 30 days, on completion). Coglass automatically flags the invoice as overdue if the due date passes without payment.
3
Send to customer
Mark as sent and Coglass emails the PDF invoice to your customer. The invoice shows all line items, VAT breakdown, bank details and payment instructions.
4
Record payment
When payment arrives, open the invoice and record it: amount, date, method (cash, BACS, card, cheque) and reference. Partial payments are tracked automatically — the outstanding balance updates in real time.
5
Track what's owed
The invoices dashboard shows Total Outstanding, Overdue, Paid This Month and Draft at a glance. Filter by status to chase what needs chasing — no mental arithmetic required.
6
Full payment history
Every payment is logged against the invoice with method, date, reference and who recorded it. Full audit trail for your accounts — nothing disappears, nothing is overwritten.
What's included

Invoice features built for glazing businesses

Everything you need to get paid on time and keep your accounts in order.

✓
Three invoice typesStandard invoice, deposit invoice and proforma — all generated from the same order.
✓
UK VAT handlingVAT calculated automatically. Ex-VAT and inc-VAT totals shown clearly on every PDF.
✓
PDF invoice download and emailGenerate professional PDFs instantly and email them directly to your customer from within Coglass.
✓
Partial payment trackingRecord payments as they come in. Outstanding balance updates automatically after each payment.
✓
All payment methodsRecord cash, BACS, card, cheque or other payments — with date, amount, reference and notes.
✓
Overdue flaggingInvoices are automatically marked overdue when the due date passes without full payment.
✓
Invoice status dashboardSee Outstanding, Overdue, Paid This Month and Draft totals at a glance every time you open invoices.
✓
Stripe and PayPal integrationLet customers pay online via card or PayPal directly from the webshop checkout.
✓
Deposit invoicesRaise a deposit invoice for a percentage or fixed amount before work begins — common on large commercial jobs.
✓
Custom invoice numberingSet your own prefix and starting number so Coglass invoices match your existing numbering system.
✓
Void invoicesMark invoices as void if cancelled — they remain on record for your accounts but are excluded from totals.
✓
Full payment historyComplete audit trail of every payment recorded — who recorded it, when, how much, and by what method.

Stop chasing invoices manually

14-day free trial. No credit card required. Full access from day one.

Start Free Trial See All Features